Reconciliations Overview
The Reconciliations module is the central workspace for managing, tracking, and completing account reconciliations. This comprehensive interface provides visibility into all reconciliation activities for the selected period, enabling preparers, reviewers, and approvers to efficiently prepare, review, and approve reconciliations.
Account Reconciliation is the process of comparing the GL balance for an account to its supporting source of truth (bank statement, subledger, or manual documentation) and resolving any differences.
Lineos speeds up account reconciliation for finance teams by:Lineos speeds up account reconciliation for finance teams by:
Pulling GL balances directly from the ERP.
Loading supporting data (bank statements, support lines) into a single workspace.
Automatically matching transactions between the GL and support source using AI.
Providing preparation, review, and approval workflows with full audit trails.
Supporting grouped reconciliations, categorised risk, and dashboards for portfolio-level visibility.
Accessing Reconciliations
To access Reconciliations:
Log in to Account Reconciliation.
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Select Reconciliations from the left navigation sidebar.
The Reconciliations list page loads with the current period displayed in the header (for example, Reconciliations (Jul 2026)).
To view reconciliations for a different period:
Click the Period selector in the top-right header.
Choose the required period from the calendar dropdown. The list refreshes with reconciliations for the selected period.
Understanding Reconciliation Account Types
Account Reconciliation supports the following reconciliation types, determined by the Support Source configuration set in the reconciliation template:
Bank Account Reconciliation
Uses bank statements as the support source.
Enables AI-powered automatic transaction matching.
Requires uploading bank statement files (Excel, CSV, or PDF format).
The system automatically parses statements and matches transactions against GL entries.
Suitable for cash, bank, and credit card accounts.
Uses the Unmatched and Matched tabs for transaction matching.
Standard Reconciliation [v26.3]
Uses manually entered support lines that prove the support balance.
Applies to accounts without bank statements (accrued expenses, prepaid accounts, and other GL accounts requiring judgment-based reconciliation).
The GL Balance is pulled from the ERP and cannot be overridden.
The Support Balance is automatically calculated as the sum of the support lines and cannot be overridden.
Preparers add Support Lines that prove what makes up the support balance.
No transaction matching. Reconciliation is completed when the difference between GL Balance and Support Balance is within the configured tolerance.
Note: The reconciliation type is set on the template in Settings > Reconciliations.
Understanding Reconciliation Workflow
Account Reconciliation follows a three-stage approval workflow with clear role separation and accountability.
Preparation Stage
Stage indicators:Not Started (grey) before any work begins; In Progress (blue) after work has started.
The assigned preparer performs the following actions:
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For Bank Account reconciliations:
Uploads bank statements.
Reviews AI-matched transactions.
Matches or unmatches transactions manually as needed.
Adds unmatched line items and documents variances with categories and comments.
Submit the reconciliation for review when balanced.
For more information, see Bank Account Reconciliation.
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For Standard reconciliations [v26.3] :
Adds support lines that prove what makes up the support balance.
Assigns categories and comments to support lines at the line level.
Submit the reconciliation for review when the difference between the GL Balance and Support Balance is within the configured tolerance.
The system automatically calculates the difference between the GL Balance and the Support Balance.
The preparer submits the reconciliation for review when the reconciliation is balanced (or within the configured tolerance for Standard reconciliations).
For more information, see Bank Account Reconciliation and Standard Reconciliation.
Review Stage
Stage indicator:In Review (yellow).
The assigned reviewer:
Examines the completed reconciliation.
Verifies the accuracy of matched transactions and variance explanations.
Either approves for final sign-off or rejects back to the Preparation stage.
Approval Stage
Stage indicators:Pending Approval (orange) when awaiting approval; Approved (green) when approved.
The assigned approver:
Reviews all documentation and variance explanations.
Provides final sign-off, or rejects back to the Preparation stage.
Once approved, the reconciliation is locked. Only the original approver can revert the approval, which returns the reconciliation to the In Progress status.
Reopen Reconciliation
The Reopen Reconciliation feature restarts the reconciliation process when GL balance changes occur. Reset happens automatically when the system detects GL balance changes after submission or approval.
During the reconciliation period, GL balances may change due to:
Late journal entries posted in the ERP.
Corrections or adjustments to existing entries.
Additional transactions processed after the initial data sync.
When the system detects that the GL balance for an account has changed after a reconciliation has been submitted or approved:
The workflow automatically reverts the reconciliation to the Preparation stage (In Progress status).
If the GL balance change affects previous periods, the system re-opens all periods up to and including the period where the change occurred.
Once the reconciliation is closed in the impacted period, subsequent periods must re-enter and progress through the workflow manually.
Reconciliation Workflow Rules
Role Assignment
Preparer and Reviewer can be the same person.
Reviewer and Approver cannot be the same person (system enforces separation of duties).
Any role can be assigned to Anyone, allowing any user to perform that function.
Comment Requirements
Comments are optional when submitting for review or approval.
Comments are mandatory when rejecting a reconciliation.
Revert Approval
Only the user who approved a reconciliation can revert the approval.
Reverting returns the reconciliation to the In Progress stage.
Reconciliation Workflow Restrictions
To protect data integrity and maintain proper audit trails, editing actions are automatically disabled once a reconciliation moves beyond the Preparation stage.
Actions are also blocked if the reconciliation for the same account in a prior period is still open. The system displays a message indicating that no action can be performed until the prior period reconciliation is closed.
Bank Account Reconciliations
Once submitted for review, the following actions are locked:
Match/unmatch transactions.
Upload files.
Edit transaction details.
Delete transactions.
Reset reconciliation.
Set Balance.
Standard Reconciliations [v26.3]
Once submitted for review, the following actions are locked:
Add support lines.
Edit support lines.
Delete support lines.
Upload supporting documents.
Add or edit categories and comments at the line level.
Intercompany Reconciliations [v26.3]
Once submitted for review, the following actions are locked:
Match/unmatch transactions
Add or import opening carryover lines
Edit or delete carryover lines
Add or edit comments and categories
Early Start for Next-Period Reconciliations [v26.1]
Preparers can start the next period's reconciliation once the current period moves beyond the Preparation stage.
Rules:
The next-period reconciliation is available to start as soon as the current period is submitted for review.
The next-period reconciliation cannot be submitted for review until the previous period's reconciliation is completed (approved).
If the previous period is rejected or reopened, the system automatically resets automatic matches in the next period (manual matches are preserved) and restricts specific actions until the previous period returns to review.
Note: The rejection message in the previous period includes the warning: "This will reset auto matches in the future reconciliation."
Reconciliation Auto-Start Behavior [v26.3]
When accounts are connected to integrated data sources (ERP integrations, bank feeds, or connectors), reconciliations automatically start and advance through periods based on available balances. This eliminates manual period initiation and creates seamless workflow progression.
Balance requirements vary by reconciliation type:
Bank Account and Intercompany reconciliations require balances on both GL and Support/Counterparty sides
Standard reconciliations require balance on the GL side only
Automatic progression follows this sequence:
First period: When you create a reconciliation instance, the system checks for sufficient balances. If balances exist, the first open period automatically transitions from Not Started to In Progress and triggers auto-matching. For Intercompany reconciliations, you can also manually start by adding or importing an opening carryover line, or by matching a transaction pair.
Subsequent periods: After you submit a period for review, the system evaluates the next period. If balances exist on the required sides, the next period automatically moves to In Progress and triggers auto-matching. This progression continues across all periods.
After rejection: If a submitted period is rejected during review and reverts to In Progress, the next period is held in Not Started status. The next period will not advance until the current period moves beyond the Preparation phase. Once the current period completes Preparation, the next period evaluates for auto-start and proceeds if balance requirements are met. This ensures period integrity by preventing downstream periods from advancing while an earlier one remains incomplete.
Auto-start occurs only when:
Accounts are connected to active integrated data sources
Sufficient balances exist on the required sides
The period is in Not Started status
Auto-start does NOT occur if:
Accounts are not connected to integrated data sources
Required balances do not exist
A period has been manually moved to another status or completed